Procurement Contract Assistant

Title: Contract Specialist
Salary Grade: S
Hours: 8:30am - 5:00pm

Reports to the Manager of Contract Administration. The Procurement-Contract Assistant will be responsible for providing administrative and contract management support to the Construction and Facilities department and other VRE staff, as requested.

Typical Tasks:

• Works closely with the Contract Administration Manager and Project Managers in preparing procurements and administration of contracts on a variety of projects in compliance with VRE procurement and contracting policies
• Manages department files
• Creates spreadsheets and tables
• Develops and organizing procurement and contract documents (i.e. scope of work statements, boilerplates, addenda, contract modifications)
• Post solicitations on VRE's website
• Assists with pre-bid/proposal meetings and site visits
• Compiles and expedites vendor questions and answers
• Conducts bid openings
• Performs administrative review of bids/proposals
• Prepares bid tabulations
• Assists procurement evaluation teams during selection process
• Conducts final review of contract documents prior to award
• Processes contract amendments and contract closeouts
• Maintains procurement reports (i.e. DBE utilization; insurance requirements; contract renewals; license and certification requirements)
• Participates in special VRE transit events (i.e. Meet the Management, Santa Trains, Customer Opinion Survey, and Master Agreement Survey)
• Performs other duties as assigned

Knowledge, Skills and Abilities

• Excellent written and oral communication and organization skills
• Ability to work effectively with staff in a service oriented operations environment
• Ability to understand and follow procedures and policies effectively and efficiently
• Professionalism and ability to communicate clearly are a must
• Familiar with State and Federal procurement laws and practices
• Must possess exemplary organizational, filing and computer skills

Education and Experience

• Minimum of a bachelor's degree, with at least 5 years' experience in a contracting and procurement

The statements in this job description are intended to describe the general nature and level of work being performed by incumbent(s) assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.